Your building letter, filled in for every guest
Upload your Word template once. When a guest completes check-in, Host Smartly writes their names, ID numbers and dates into it, and you download the finished document as PDF or Word.
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Sophie checks in, the building letter fills itself
Upload the letter your building already asks for, in your own layout. When Sophie and Liam Walsh check in to Cantinho do Mar, the access authorisation for Atlantic Court comes out with the booking code, their arrival and departure, and each guest's nationality, date of birth and ID number.
Set it up once per check-in form
Keep your own document
Use the letter your building or condo already asks for. Upload the Word file once and every booking gets its own filled copy.
Download it from the reservation
On each reservation, choose PDF to send or print, or Word if you want to change something first. The document is ready as soon as the guest has checked in.
Guests can download it too
Turn it on and a Download document button appears on the guest's stay page once they finish check-in. You choose PDF, Word or both.
What the document includes
Guest name, check-in and check-out dates and times, property name, reservation ID and number of guests come straight from the reservation.
Each guest who completes check-in gets their own lines, numbered in order. Two guests or six, the document lists them all.
Many buildings want the name and ID number of everyone staying. Send them the filled document instead of retyping what the guests already gave you at check-in.
FAQ
Frequently asked questions
Your own Word document (.docx), up to 10 MB. Upload it once and Host Smartly fills it in with the guests' details after each check-in.
Yes. The document lists every guest who completed check-in, one after the other, numbered in order.
Once the guest has completed check-in. Open the reservation and download it as PDF, or as Word if you want to edit it.
Only if you turn it on. After check-in they get a Download document button on their stay page, in the formats you allow: PDF, Word or both.
Yes. Each check-in form has its own template, so a property that needs a different letter gets its own form.
Yes. Upload a new version whenever you like.
Premium, from €4.90 a month. On the free plan you can see the Document Generator tab, but uploading templates and downloading documents needs Premium.
Upload the letter your building asks for
Upload your Word file and download it filled in after your next check-in.
Create your free account