Generate Guest Documents Automatically
Start Generating Documents
What is the Document Generator?
The Document Generator is an automated document creation system that transforms your Word templates into personalized, guest-specific documents by automatically filling them with reservation and check-in data.
Document Types
Perfect For
Access Authorization Letters
Visa Accommodation Proofs
Rental Agreements
Visitor Permits
Parking Authorizations
See It In Action
How Templates Become Documents
I, the property manager, authorize
{{guest_name}}
to access the property at
{{property_address}}
Check-in: {{check_in_date}}
Check-out: {{check_out_date}}
ID: {{guest_id_number}}
I, the property manager, authorize
Maria Santos
to access the property at
123 Ocean View, Dublin
Check-in: March 15, 2026
Check-out: March 20, 2026
ID: PT-123456789
Simple Setup
How the Document Generator Works
Upload Template
Upload your Word document template (.docx, max 10MB) with placeholders like {{guest_name}} and {{check_in_date}}.
Map Fields
Our system automatically detects all placeholders. Map them to reservation data, check-in form fields, or custom fields.
Set Permissions
Choose whether guests can download documents after completing check-in. You always have access as the host.
Download
Documents are created on-demand with current data. One-click download for you and your guests.
Why Choose This
Key Benefits
Massive Time Savings
Eliminate manual document creation for every guest. Set up once, generate unlimited documents automatically.
Zero Errors
Automated filling prevents typos, missing information, and outdated data. Every document is accurate and complete.
Professional Appearance
Maintain consistent, branded templates for all guests. Show professionalism with polished, official-looking documents.
Instant Availability
Documents are generated immediately when needed. No delays, no waiting—just instant downloads.
Guest Convenience
Optionally let guests download their own documents after check-in. Self-service reduces your workload.
Unlimited Flexibility
Create as many templates as you need. Use unlimited custom fields and placeholders for any document type.
Ready to Automate Your Guest Documents?
Upgrade to PremiumFrequently Asked Questions
Common questions about the Document Generator
We currently support Word documents (.docx files) up to 10MB in size. This format works best for automated field replacement and maintains formatting consistently.
Simply use double curly braces around the field name, like {{guest_name}} or {{check_in_date}}. Our system automatically detects all placeholders when you upload your template.
Documents are generated on-demand when you or your guest requests a download. This ensures all data is current and accurate at the time of generation.
Yes! You control whether guests can download their documents. When enabled, guests see a download button after completing check-in. Documents are only available after the guest completes the check-in form.
The Document Generator is a premium feature. Free plan users can view the feature but need to upgrade to upload templates and generate documents.
Yes! Each check-in form can have its own document template. Create different templates for different property types or purposes.
You can replace templates anytime by uploading a new version. Field mappings stay linked to your check-in form, but you'll need to verify mappings if you change placeholder names.
You have access to all reservation data (dates, property info, guest count, booking reference), all check-in form data (guest name, email, phone, documents, etc.), and any custom fields you've created.